Terms and conditions
Studio Hire Agreement
We accept PayPal, cash and bank transfer in advance, for all studio bookings.
Stepney Road Studios is open and available for bookings 7 days a week.
The individual booking the studio hire, will be responsible for the careful handling of Ouseburn Studio’s equipment, materials and premises. In the event of loss or damage to equipment, materials or premises, the individual will be charged for the full repair or replacement.
Full Terms & Conditions
Definitions
“the Client” means any person or organisation dealing with the Studio or any agent, representative, servant, employee or subcontractor of such person or organisation. “the Equipment” means all fixtures and fittings and all equipment existing in or provided by the Studio including but not exclusive to lighting, radio triggers, stands, reflectors and coloramas. “Standard Day” means any day which is not a bank holiday in England. “the Studio” means Ouseburn Studio, Stepney Rd, Newcastle upon Tyne NE2 1TZ . All reference to “us/we/our” means any agent or representative of the Studio.
Hire Fees - Ouseburn studio
Hire. The hire for a full day (being an 8 hour period) is £140 for a Standard Day. The hire for a half day (being a 4 hour period) is £75 for a Standard Half Day. The hire per hour is £25.00, all hires are bookable between the hours of 8am – 10.00pm depending on availability. Overtime of any studio hire will be charged at £25.00 per hour. Minimum hire period Monday - Friday is one hour. Minimum hire period on Saturday is Half Day, minimum hire period on Sunday is Full Day.
Hire with lights: The hire for a full day (being an 8 hour period) is £160 for a Standard Day with light hire. The hire for a half day (being a 4 hour period) is £85 for a Standard Half Day with light hire. The hire per hour is £30.00, all hires are bookable between the hours of 8am – 10.00pm depending on availability. Overtime of any studio hire will be charged at £30.00 per hour, with a minimum one hour charge. Minimum hire period Monday - Friday is one hour. Minimum hire period on Saturday is Half Day, minimum hire period on Sunday is Full Day.
Hire charges on days other than Standard Days will be provided upon request.
Hire Fees - The Tower studio
Hire. The hire for a full day (being an 8 hour period) is £90 for a Standard Day. The hire for a half day (being a 4 hour period) is £45 for a Standard Half Day. The hire for a Weekend (12pm Friday - 12pm Monday) (being a 72 hour period) is £220. The hire per hour is £15.00, all hires are bookable between the hours of 8am – 10.00pm (excluding Weekend hire) depending on availability. Overtime of any studio hire will be charged at £15.00 per hour. Minimum hire period Monday - Friday is one hour. Minimum hire period on Saturday is Half Day, minimum hire period on Sunday is Full Day.
Hire charges on days other than Standard Days and Weekends will be provided upon request.
Booking and Cancellations
A deposit of 50% is required to secure any booking. This is a non-transferable and non-refundable deposit and is only applicable for the day of requested booking. Studio bookings are not confirmed until receipt of the 50% deposit. The Client’s date will not be held until this payment is received and cleared. If the Studio must cancel Client’s reservation, the Client will receive a full refund of the deposit. If the Client cancels the reservation without at least 48hrs notice the Client is liable for the full cost of the reserved time and will be invoiced accordingly. The Studio reserves the right to refuse reservations at its sole discretion.
Payment Terms
Payments must be made in full in advance of the date of booking of the Studio. In certain circumstances or for pre-approved commercial Clients accounts are available for bookings.
Provisional Bookings/Studio Options
Provisional bookings are available however this will depend on payment of the deposit as stated in bookings and cancellations.
It is therefore in the Clients interests to confirm a provisional booking with deposit as soon as possible.
Equipment
The Studio agrees to provide Equipment in good working order, but makes no guarantees on the Equipment’s functionality or suitability to the Client’s purposes. Any Equipment lost, damaged or stolen will be charged to the Client at its full replacement cost. The Client may not remove any Equipment from the Studio premises and all Equipment must be returned promptly at the end of the hire period and in good condition. The Client is solely responsible for any breakages or damage to supplied Equipment.
Studio Premises
The Client shall be responsible for, and shall indemnify us against any costs or expenses properly incurred by us as a result of any damage by the Client to the fabric or contents (including furniture) of the Studio premises. No alterations decorations or additions to the Studio are permitted without our prior consent. At the end of the hire period, the Studio must be in the same condition that it was in, at the start of the hire period and the Client shall be responsible for, and shall indemnify us against, any costs or expenses properly incurred in repairing, cleaning or otherwise returning the Studio to the condition that it was in at the start of the hire period.
Length of Use
The Client’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. There will be no exceptions to this. If the Client wishes to take extra time after the Clients allocated time, this must be agreed between the Client and the Studio before the end of the agreed hire period and any further payment will be made prior to the expiry of the original agreed rental period.
Terms of Use
Use of the Studio, Equipment and roof space is entirely at the CLIENT’S OWN RISK. Obligation to Insure: The Client shall, at their own expense, obtain and maintain throughout the term of this [Agreement], comprehensive insurance coverage. This includes, but is not limited to, the following types of insurance:
Liability Insurance: Coverage for any claims arising from bodily injury, personal injury, or property damage occurring on or about the [premises].
Property Insurance: Coverage for any loss or damage to the [premises] and any improvements thereon.
• Additional Insurance: Any other insurance deemed necessary by the [Studio].
The Client hereby waives all rights to seek legal compensation for mishaps, accidents, and/or any loss whilst on the premises and the Client shall indemnify and hold us harmless against any losses, claims, damages incurred as a result of the Client’s occupation of the Studio. The Client is solely responsible for any legal infractions they or members of their party make during the conduct of the hire and shall indemnify and hold us harmless against any losses, claims, damages incurred as a result of the Client’s actions or inactions during the hire period. The Client agrees to be solely responsible for the conduct and welfare of all persons accompanying the Client whilst on our premises. The Client is solely responsible for the safety and well- being of any models they engage. The Client understands that if the Studio observes that dangerous or negligent practices or activities are being engaged in the Studio, we reserve the right to stop the shoot and require the Client and the Client’s party to leave immediately. However, the Studio assumes no responsibility to act in such cases. The Client agrees to hold the Studio completely harmless from any action, legal or otherwise, that results from the Client’s conduct. Save in respect of anything which cannot be excluded by Statute, neither the Manager nor the Studio takes responsibility for any loss or damages suffered by the Client, caused by, or arising from its use of the Studio or any Equipment. All equipment and valuables brought on to the Studio premises by the Client shall be at the Client’s own risk. It is in the Client’s best interests to make sure that they have sufficient insurance to cover themselves and their equipment. The Client agrees to hold harmless the Studio, its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to the Client’s self or anyone who accompanies the Client whilst on our premises.
The Client must produce on demand relevant proof of age and proof of identity of all models and other persons on the Studio’s premises at any time, to include any assistants, make-up artists, hair stylists, stylist or any other person involved in the Clients shoot at any time. No exceptions will be made and the Studio reserves the right to stop any shoot and ask the Client and any of their parties to leave the Studio premises at any time. These terms and conditions shall be read and construed in accordance with English Law.